*Do you have information that needs to be shared with all Municipal Employees? Email EmployeeBulletin@halifax.ca.
For additional information, please read the Employee FAQ.
- Until further notice:
- Employees who can work from home are directed to do so
- Requests for business travel outside of Nova Scotia will not be approved
- The Attendance Support Policy has been suspended
- Medical notes related to short-term sick leave absences are not required
Virtual Regional Council meetings
To continue to practice safe social distancing, there will be four virtual special meetings of Regional Council on April 2, April 9, April 14 and April 28, each starting at 1 p.m. The purpose of these special meetings is to deal with matters as determined by the CAO and Mayor.
Click the video link on Halifax.ca to “watch on web” and enter the webcast by selecting ‘join anonymously’.
Finance & Asset Management
- Our municipal payroll operations continue to function as normal.
- Part-time/casual employees will be paid according to what has been scheduled for the upcoming two weeks.
- Regular full-time employees, who are currently working, will continue to be paid as normal.
- Regular full-time employees who have been advised by their manager not to attend work, as the service they provide has been reduced or suspended, will be paid for their regular hours for the next four weeks ending April 25. The deposit date for this pay period is May 7. We will continue to evaluate the situation and provide additional information as it becomes available.
- After the two-week period ending March 28, we will pay all part time/ casual/ temporary employees based on an average of their pay from the last fiscal year for another four-week period to pay period ending April 25, with deposit on May 7. This will be reviewed during the four-week period to determine next steps.
- Any seasonal employees who are not currently working but had an anticipated return for the spring/ summer season, will receive a separate communication in the coming weeks regarding next steps.
- Benefits Re-enrollment deadline extended until May 1, 2020. HR will process requests for re-enrolment packages up to March 31. Contact MyHR@halifax.ca with questions.
- Employee Services: As part of the Employee Recognition Program, HR will be unable to fulfill gift card orders at this time. Any existing orders will be held and processed when staff are back in the office again.
- Training & Development: All Corporate Training classes are cancelled until further notice.
- The Spring Leadership Summit scheduled for April 8 has been cancelled.
- View the Work from Home Toolkit aimed at helping individuals get set up to work efficiently from home.
- In light of the current situation, Halifax Transit has suspended all fare collection on bus and ferry services effective Wednesday, March 18.
- As a result of this decision, EPass payroll deductions are suspended effective pay period 8 (from March 16 to March 28 – deposit date April 9) until further notice.
HRM Pension Office
- Effective March 17, the HRM Pension Plan Office is no longer conducting in-person appointments until further notice.
Access & Privacy Office
- The Access & Privacy Office is advising potential applicants to expect delays in the processing of requests, as many municipal staff are working remotely and are not in a position to search for records responsive to requests.
Corporate & Customer Services
- Corporate Security: Effective March 16, Corporate Security is suspending the issuing of new ID badges unless there is an urgent requirement (ie. police, EMO, Fire). If you have an issue with your ID badge, please contact the Operations Centre (ext. 2555).
- Print Services: Effective immediately, the Print Centre will be prioritizing Tax Bill fulfillment and communications regarding COVID-19. This may result in longer wait times for other print services support. Thank-you for your understanding.
- Effective March 23, interdepartmental mail has been reduced to Tuesdays and Fridays. As such, incoming/outgoing mail through Canada Post will only be handled on these days.
- Canada Post is no longer taking signatures. As a result, Registered Letters will not be signed for.
- The Print Services team in Corporate Communications will be working with Business Units Coordinators to determine specific arrangements as required.
Municipal service updates can be found on halifax.ca/coronavirus.